Executive Assistant - Orchard Therapeutics - Boston


Full-time

Boston, Massachusetts, United States

General & Administrative

Executive Assistant – Orchard Therapeutics

Location: Boston, MA


The Company

Orchard Therapeutics is a leading global biotech dedicated to transforming the lives of patients with rare diseases through innovative gene therapies. Partnering with world-leading research institutions in gene therapy, Orchard’s portfolio of gene therapy programs has demonstrated sustained clinical benefit in over 150 patients across five rare disease areas.

Orchard is a publicly traded company (NASDAQ: ORTX) with offices in the UK and the US, including London, San Francisco and Boston.

Job summary

The Executive Assistant will be accountable for providing administrative support to the Chief Commercial Officer, and SVP, Human Resources, of Orchard Therapeutics. The Executive Assistant in Orchard Therapeutics is an essential, cross-functional role that helps the smooth alignment of agendas, travel and meetings for the executive team.

Responsibilities

Day to day tasks will include:

  • Provide extensive calendar management for the Executives, including multi-level meetings with locations and time zones.
  • Track expenses and prepare expense reports in a timely manner.
  • Coordinate domestic and international travel arrangements.
  • Create and manage purchase order request.
  • Assist with company event planning and offsite meetings.
  • Support other members of functional staff as needed.
  • Assistance with on-boarding of new hires, vendors and contractors.
  • Purchase order generation, issuance and closure, invoice/packing slip reconciliation and approval, other accounting activities such as personal and travel expense reporting.
  • Scheduling, event planning, and maintenance of a clear and concise calendar
  • General clerical duties including photocopying, scanning / faxing and mailings

Other activities as may be assigned

Requirements

  • A minimum of five years of experience performing a similar role in a fast-paced biotech, medical device or pharma organization
  • Excellent written and oral communication skills
  • Experience using Microsoft Office programs such as, Outlook, Excel, Word, PowerPoint, and Project.
  • Experience using other computer systems such as Oracle or other ERP systems, asset management & scheduling systems etc.
  • A “hands-on” attitude and focus on completing / finishing tasks
  • A well-organized individual with strong motivation, independence, and ability to work in a high-pace multidisciplinary environment with minimal supervision
  • Ability to function well in a matrixed, highly virtual environment
  • Ability to think independently and fully integrate into a high achieving team environment
  • Results orientated and strong attention to detail

Orchard Therapeutics is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Notice to All Applicants: Orchard Therapeutics participates in E-Verify

RECRUITERS

All employment offers and CV’s are managed through our Human Resources Department and all candidates are presented through this avenue. Therefore, the Human Resources Department at Orchard Therapeutics requests that recruiters are not to contact Orchard Therapeutics employees directly to present candidates. Complying with this request will be a factor in determining future professional relationships with Orchard Therapeutics. Orchard Therapeutics will not accept unsolicited resumes from any source other than directly from candidates for either current or future positions. Submission of unsolicited resumes in advance of an agreement between the Human Resources Department and the recruiter does not create any implied obligation on the part of Orchard Therapeutics.